How to Implement a Clean Desk Policy for Physical Security
Preventing Opportunity Theft and Visual Hacking
A clean desk policy mandates that employees must clear their desks of all sensitive papers, removable media, and login details before leaving their workstation for any significant period. This is a simple, no-cost way to significantly boost both physical and digital security.
Key Elements of the Policy
- **Lock Everything Away:** All physical documents containing sensitive data (client IDs, printed emails, financial reports) must be placed in a locked drawer/cabinet when the employee is away.
- **Clear the Screen:** Employees must lock their computer screen (using the Windows Key + L or Mac equivalent) when stepping away, even for a few minutes.
- **No Sticky Notes with Passwords:** Prohibit the use of sticky notes containing passwords, user IDs, or other login information attached to monitors or desks.
- **Secure Removable Media:** USB drives, external hard drives, and CDs must be removed from the computer and locked away, as they are easily stolen and contain potential access points to the network.
Ensure senior management visibly adheres to the policy; leadership compliance is key to staff adoption.